Conference Technology in Rooms R11 and R213ab

    The conference equipment in R11 and R213ab is especially suited for video conferences. The system includes:

    • A touch control panel (important!)

    • A large height-adjustable TV with sound system

    • A microphone system with automixer

    • A pan-tilt-zoom (PTZ) webcam

    • A built-in computer ("conference PC")

    NOTE

    The system must only be turned on and off using the touch control panel!

    Using Your Own Laptop

    If, for example, you want to show a presentation from your own laptop, you can connect it via an HDMI cable that is permanently connected to the system. A suitable adapter may be required depending on your device.

    To make the laptop’s content visible on the screen, select "HDMI" in the left column of the touch control panel. The HDMI cable should be labeled for easy identification.
    The audio volume can be adjusted using the fader on the right side of the touch panel.


    Also see the guide Connecting a Laptop via HDMI

    LIMITATIONS

    When connected only via HDMI, there is no access to the camera or built-in microphones. For video conferences, you will generally get better results by using the built-in conference PC.

    Using the Built-in Conference PC

    To start the system:

    1. Beforehand: To operate the PC, you must pick up the red tech bag labeled "R11" or "R213ab" (matching the room!) from the front desk.

    2. On site: If the touch panel is black, tap it to see if it turns on. If not, check whether the system is plugged in.

    3. Select the "Conference PC" tab in the left column of the touch control panel to display its image.

    4. Take out the wireless keyboard and mouse from the red tech bag and switch them on (sliding switch on the side or bottom of the device). A small light should stay on (not blink)—if not, the device is either off or the batteries are empty. Replacement batteries are available from the facility services.

    5. You can now use the Windows interface, e.g., to start Firefox and open a BBB conference.

    USB Sticks

    A USB hub is mounted on the shelf below the TV where you can connect USB sticks with presentations, etc.

    ⚠️ Please note: This is a public computer. If you copy files to the system or leave a USB stick connected, others may access your data!

    Microphones

    The table microphones use colored LED rings to indicate their status:

    • No light – No power

    • Green light – Microphone is active ("live") and capturing sound

    • Red light – Microphone is muted

    • Rotating blue light – Microphone is connecting

    You can toggle the microphone by tapping the printed microphone icon on the outer ring.
    Because the microphones are connected to a smart automixer, it is usually not necessary to mute/unmute them manually. The automixer automatically selects the loudest microphone.

    Camera Control

    The camera can be panned and zoomed via the touch control panel.
    You can save camera presets using the colored buttons at the bottom of the screen for quick recall.

    Troubleshooting

    Ensure the problem is not with your own laptop (if you use it) by following the guide Connecting a Laptop via HDMI

    If no image is visible:

    1. Unplug the main power cable of the conference system.

    2. Wait 5 seconds.

    3. Plug it back in and wait for the system to reboot.

    The system is configured to automatically restore most settings after a power cycle, which can fix many issues.

    If problems persist, please contact support.

    Tags
    Medientechnik Konferenztechnik BBB R11 R213ab Videokonferenz
    Published